Description

As 1 of the largest Anthropology departments in the country, our program engages the breadth of the discipline. We look to the human future with an understanding of the complexities of our heritage, the biology, knowledge, rights, and artifacts that represent both continuity and transformation in the human condition. Our concern with heritage integrates the traditional subfields of anthropology in which we do research: archaeology, bioanthropology, linguistic anthropology, and social-cultural anthropology. We work at sites throughout the world, in different ecological systems and time frames, providing a wealth of educational opportunities for all our students.
We offer undergraduate and graduate training that prepares students to meet the challenges of our changing world. We encourage critical thinking, effective writing, and development of practical skills that fit individual interests. Our program provides excellent opportunities for students at all levels to apply their knowledge and conduct hands-on research and study a wide range of topics through coursework, field schools, colloquia, and research projects with faculty and centers across campus. Our graduates have found work in business, government, and nonprofit organizations as well as educational institutions.

Job Summary

Department-Specific Responsibilities

• Supervises, provides performance feedback, and delegates work duties to department staff.
• Manages the day-to-day administration of the department ensuring the program's success in reaching its goals. Identifies, resolves, or escalates operational problems and minimizes delays.
• Serves as an effective consultant on administrative activities with internal and external collaborators. Performs report development, processing, and analysis.
• Helps organize departmental events and delegate responsibility related to lectures, receptions, and graduation event.
• Ensures that fiscal related activities for the department are in compliance with Finance Office and are being completed in a timely manner including:
  • Ensures faculty and graduate student out-of-pocket reimbursements are processed.
  • Ensures faculty travel is processed.
  • Ensures department purchasing and purchasing card requests are processed.
  • Ensures purchasing card reconciliation reports and receipts are processed.
  • Ensures non-employee travel (colloquia speakers, job candidates, etc.) is processed.
  • Ensures scholarships and fellowships are processed.
• Helps chair construct budget (first round).
• Acts as the department's main point of contact and manages relationships effectively with department faculty, staff, and students.
• Creates presence and ensures coverage in the office during department working hours to support department activities and resolve issues that occur in daily operations.
• Processes hourly hires, faculty hires, supports during faculty searches, and hires and terminates associate instructors.
• Processes international visas for visitors.
• Develops office policies and protocols in alignment with College and University goals and standards.
• Updates or delegates course descriptions online and in department brochure.

General Responsibilities

• Collaborates with team members to develop program objectives and create policies to meet them. Coordinates program operation with all collaborative units.
• Monitors progress and maintains all necessary data bases.
• Actively recruits program participants and researches new venues and methods of recruitment.
• May provide guidance to support and temporary staff and coordinate workflow for the program.
• Researches available grants and assists creating funding proposals that further advance support of the program. Writes grant reports.
• Administers program budgets.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION
Required

• Bachelor's degree

WORK EXPERIENCE
Preferred

• Some experience in a related field

SKILLS
Required

• Proficient in written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast-paced, dynamic environment
• Seeks to acquire knowledge in area of specialty

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$47,500 - $48,899.04 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Core
FLSA: Exempt
Job Function: General Administration
Job Family: Program Management
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.